Privacy Policy

Please see our Privacy Policies below for more detail on how we use information about you and with whom we share it.

About LEAPS

LEAPS is a successful and unique widening participation programme, funded by its higher education institution and local council partners to increase progression to higher education in South East Scotland. We aim to encourage and advise students who are traditionally under-represented in higher education and we currently work with state secondary schools throughout South East Scotland, supporting pupils who match LEAPS eligibility criteria. LEAPS is also supported by Skills Development Scotland and delivers the Scottish Funding Council’s Schools for Higher Education Programme (SHEP) in South East Scotland. LEAPS is hosted by the University of Edinburgh.

Information about you: how we use it and with whom we share it

Please note that the information you provide, and how we use it, will depend on your level of engagement with us but it may be used by LEAPS:

  • To administer your involvement in the LEAPS programme (including our events and the LEAPS Transitions Course, if participating).
  • To provide you with personalised information, advice and guidance regarding your current, Further and Higher Education.
  • To inform you of information, activities and events that may support your interest in and transition to Further and Higher Education.
  • To inform UCAS and Further and Higher Education Institutions in the UK and abroad of your engagement in the LEAPS programme. This includes your LEAPS eligibility status (if confirmed) being included on your UCAS application, for Higher Education Institutions to see.
  • To liaise with the Higher Education Institutions you have applied to, in order to discuss any issues or queries you may have around applications and offers.
  • To allow Higher Education Institutions to speak to us on your behalf about any issues or queries you may have around applications and offers.
  • To undertake research, analysis and reporting to support the ongoing evaluation and development of the LEAPS programme.

If you are participating in the LEAPS Transitions Course, information about you may also be used by LEAPS:

  • To facilitate your enrolment as a student with the University of Edinburgh, which supports the LEAPS Transitions Course. We will do this by entering your data into the EUCLID student record system used by the University of Edinburgh. Find the University of Edinburgh’s privacy statement for applicants here.
  • To update the Scottish Government professional benchmarking tool Insight, used for analysing attainment data in the senior phase (accessible by secondary schools and local authorities). We will provide individual-level data sets to the Education Analytical Services Team at the Scottish Government, who will update Insight. This will include candidate data, qualifications data, attainment data and results contribution data. Insight information will not be made publicly available at a level which allows identification of an individual.
  • To inform your school (where relevant) of your engagement in the LEAPS Transitions Course, including data relating to your participation, completion and attainment. This is so that your school can support you throughout the course.
  • To inform UCAS and Higher Education Institutions in the UK and abroad (where relevant) of your engagement in the LEAPS Transitions Course, including data relating to your participation, completion and attainment. This is so that it can be taken into consideration from an admissions perspective by Higher Education Institutions.

Please read our LEAPS Transitions Course Students Privacy Policy for full details of how we use your information if you are participating in the LEAPS Transitions Course.

Please read our LEAPS Volunteer Privacy Policy for full details of how we use your information if you are volunteering with LEAPS.

LEAPS uses some external companies to process information about you in order to facilitate communications. We use DotDigital and TextAnywhere to do this. You can unsubscribe from DotDigital emails by clicking on the unsubscribe link at the foot of the email campaign. You can unsubscribe from TextAnywhere messages by texting the word STOP back by return.

  • We are using information about you because it is in your, and our, legitimate interest for us to do so. By processing your information, LEAPS can liaise with you directly to administer your involvement in the LEAPS programme (including our events) and to support your interest in and transition to Further and Higher Education.
  • With specific regard to the LEAPS Transitions Course and the updating of Scottish Government professional benchmarking tool Insight, we are processing information about you because it is in the public interest for us to do so.

Information about you may be shared with:

  • Your school.
  • Further and Higher Education Institutions in the UK and abroad.
  • UCAS.
  • Scottish Government.
  • Local Authorities.
  • Organisations involved in co-delivering LEAPS events. (These organisations will be outlined when you register for the LEAPS event, or as soon as possible thereafter.)
  • Skills Development Scotland.
  • Reference providers (as detailed by you when applying for a role with LEAPS).

We will hold the personal data you provided us for the timescales outlined in our retention schedule here unless stated differently in another privacy policy:

Data

 

Duration Data will be Retained (up to)

Student (or their parent/carer) data collected during the final school year of engagement with the LEAPS programme. For example, S6.*

 

3 years (including the final school year).

Student (or their parent/carer) data collected during the penultimate school year of engagement with the LEAPS programme.  For example, S5.*

 

4 years (including the penultimate school year).

Student (or their parent/carer) data collected during the antepenultimate school year of engagement with the LEAPS programme. For example, S4.*

 

5 years (including the antepenultimate school year).

Other data collected for example volunteer, student tutor and student mentor applications; teacher and widening participation practitioner event sign-ups. 

 

2 years from the point of application/sign-up, or for the duration in which you are engaging with the LEAPS programme.

*The above example school years are intended as a guide and will depend on when you engage with the LEAPS programme.

We do not use profiling or automated decision-making processes.

If you have any questions or you would like to change your communications preferences, please contact the LEAPS Office at leaps@ed.ac.uk.

LEAPS events may be photographed and filmed for future promotional use by LEAPS and organisations involved in LEAPS events. We will use this content on the basis of our legitimate business interest to record and promote our work. We will inform you that we will be capturing and using your image. If you do not want to be photographed or filmed during our activities, please contact the LEAPS Office at leaps@ed.ac.ukto let us know.

This privacy statement is continued at:

Continued privacy notice


LEAPS is committed to protecting your privacy and keeping you informed as to how your information is used. We will only record your personal details in the manner and for the purposes set out in this privacy notice. Data will be kept secure from unauthorised access, use or disclosure.  We will not sell, rent, trade or otherwise knowingly share or provide your personal information to any third party, except insofar as legally obliged to do so or as specified below. 

What information do we collect? 

Information we collect may include:  

  • In response to, or as part of, any contact with LEAPS via electronic means we may request your information; such as your name, role, institution, email, phone number, car registration, accessibility and dietary needs. 
  • Your responses to surveys which we ask you to complete for research purposes.  
  • How you use our website, unless you have opted out of cookie consent.  
  • Any other information you post, email or otherwise send to us. 

How do we use this information? 

LEAPS will process your personal data in order to deliver and improve the opportunities and services we provide in a personalised manner, to ensure each individual receives relevant information and to meet our statutory, contractual and legitimate business requirements in the most efficient and effective way. 

We do not use profiling or automated decision-making processes.  A human decision maker will always be involved before any decision is reached in relation to you. 

Information about you will only be used:  

  • If you have provided us with your consent.  
  • If processing is necessary for the performance of a contract to which the data subject is party or in order to take the steps at the request of the data subject prior to entering into a contract.  
  • If it is in the legitimate interest of LEAPS to process information about you.  
  • In order to stay in touch with you and keep you informed of our events, news and services.   

With your consent we may: 

  • Process information about you to administer your attendance at our events. After which we may send you presentations, surveys and request feedback. 

To meet our contractual obligations to you we will: 

  • Provide your contact details to our legal department to organise annual partnership agreements.  

 On the basis of our legitimate business interests to you we will:  

  • Supply you with the services and information that you request from us and to allow us to respond to your enquiry accordingly. 
  • Analyse the information we collect so that we can administer, support, improve and develop our websites, documentation, teaching and research, room bookings, events and to ensure continuous improvement of all of our services. 
  • Keep you up to date via electronic communications updates with regards to LEAPS. 
  • Provide information about you to other higher educational institutions to facilitate the organisation of LMG meetings.  
  • At LEAPS events, we may take photos which include you. Some photos will be published online and printed in our publications.  

COOKIES and Website Privacy 

Our website is hosted by the University of Edinburgh. For more information on the use of cookies and details of how the University of Edinburgh is committed to preserving your privacy, please visit the University of Edinburgh Privacy and cookie Policy information webpages. 

HOW LONG WILL WE KEEP YOUR PERSONAL DATA?  

Whenever we collect or process your personal data, we’ll only keep it for as long as is necessary for the purpose for which it was collected and, in some cases, so we can comply with our legitimate and contractual obligations. 

In the case of attending our events, we will keep your data for no more than 12 months, this allows us to organise the event and send you evaluation surveys post event.  

In the case of providing feedback through surveys, we will keep your data for no more than 24 months. This allows us time to process feedback to future events.  

At the end of these retention periods, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning. 

In the case of the LMG meeting agendas, minutes, actions, email updates and development day records, your details will remain indefinitely as a record of governance to comply with financial and legal regulations for the life of LEAPS. 

In the case of the action log, your details will remain in the current log as long the action is still ongoing. Once completed, the action will be saved into an archived file which will be kept for a period of 6 years plus the current financial year. This retention is in line with financial retention recommendations. 

In the case of your contact details for LMG meetings, your details will be reviewed regularly and your information will be stored for as long as you remain a partner. When a new person replaces you as an LMG representative we will keep your contact information for 12 months in case we need to clarify information. After this period your contact information will be deleted.   

Storage and transmission of your information 

Once we have received your information, we employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction or damage. 

Transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data transmitted to the website or via email. Any transmission is at your own risk. 

Information disclosure 

Authorised personnel at LEAPS will be able to access the information you provide to us. Unless required to do so by law, we will not share, sell or distribute any of the information you provide to us without your consent except to the third parties listed below in ‘who we share data with’. 

To comply with statutory requirements, we are required to share your personal information with external agencies, particularly for the purposes of detection or prevention of crime or fraud.  

Who we share data with 

Information that you share with us may be processed by the following 3rd parties, you will be informed if this applies to your data:  

  • Co-hosts of events and conferences. 

Access, update, unsubscribe or have your information deleted 

You have the right to ask for a copy of the information held by us in our records. If you would like a copy of this information, please contact us using the details below. We want to make sure that your information is accurate and up to date. You may also ask us to correct or remove any information you think is inaccurate.  

LEAPS will provide you with a copy of all information maintained about you upon written request to:  

Data Protection Champion  

LEAPS 

Old Moray House 

Holyrood Road 

Edinburgh  

EH8 8AQ 

Or by email to leaps@ed.ac.uk 

We will correct any inaccuracies in such information as soon as practicable after being notified in writing. Any user may also require that this information be removed from our records by writing, emailing or unsubscribing.  

Unsubscribing  

If you change your mind about being contacted in the future by any of these means you can opt out from further communications at any point by contacting us directly at leaps@ed.ac.uk or at the address above, alternatively unsubscribe via the unsubscribe link at the bottom of email communications you receive from us.  

Changes to the privacy policy 

We keep this privacy policy under regular review and may amend this policy from time to time. If we make any substantial changes, we will notify you by posting a prominent notice on the website. 


LEAPS is committed to protecting your privacy and keeping you informed as to how your information is used. We will only record your personal details in the manner and for the purposes set out in this privacy notice. Data will be kept secure from unauthorised access, use or disclosure.  We will not sell, rent, trade or otherwise knowingly share or provide your personal information to any third party, except insofar as legally obliged to do so or as specified below. 

What information do we collect? 

Information we collect may include:  

  • In response, to or as part of, any contact with LEAPS via electronic means we may request your information; such as your name, email, your child’s name, child’s school/year group and your phone number. 
  • Your responses to surveys which we ask you to complete for research purposes. 
  • Information required for research subject participation, although this may be subject to a separate consent process or privacy notice.  
  • How you use our website, unless you have opted out of cookie consent.  
  • Any other information you post, email or otherwise send to us. 

How do we use this information? 

LEAPS will process your personal data in order to deliver and improve the opportunities and services we provide in a personalised manner, to ensure each individual receives relevant information and to meet our statutory, contractual and legitimate business requirements in the most efficient and effective way. 

We do not use profiling or automated decision-making processes.  A human decision maker will always be involved before any decision is reached in relation to you. 

Information about you will only be used:  

  • If you have provided us with your consent.  
  • If processing is necessary for the performance of a contract to which the data subject is party or in order to take the steps at the request of the data subject prior to entering into a contract.  
  • If it is in the legitimate interest of LEAPS to process information about you.  
  • In order to stay in touch with you and keep you informed of our events, news and services.   

With your consent we may: 

  • Keep you up to date via electronic, postal and telephone communications with news, events, activities, programmes, services, funding and progress of interest to you or your child with regards to LEAPS. 

 On the basis of our legitimate business interests to you we will:  

  • Supply you with the services and information that you request from us and to allow us to respond to your enquiry accordingly. 
  • Analyse the information we collect so that we can administer, support, improve and develop our websites, documentation, teaching and research, room bookings, events and to ensure continuous improvement of all of our services. 
  • Inform you of opportunities that may be of interest to you. 
  • Notify you about changes to our services. 

COOKIES and Website Privacy 

Our website is hosted by the University of Edinburgh. For more information on the use of cookies and details of how the University of Edinburgh is committed to preserving your privacy, please visit the University of Edinburgh Privacy and cookie Policy information webpages. 

HOW LONG WILL WE KEEP YOUR PERSONAL DATA?  

Whenever we collect or process your personal data, we’ll only keep it for as long as is necessary for the purpose for which it was collected and, in some cases, so we can comply with our legitimate and contractual obligations. 

We will keep your information for 6 months after you child completes S6. 

At the end of that retention period, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning. 

Storage and transmission of your information 

Once we have received your information, we employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction or damage. 

Transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data transmitted to the website or via email. Any transmission is at your own risk. 

Information disclosure 

Authorised personnel at LEAPS will be able to access the information you provide to us. Unless required to do so by law, we will not share, sell or distribute any of the information you provide to us without your consent except to the third parties listed below in ‘who we share data with’. 

To comply with statutory requirements, we are required to share your personal information with external agencies, particularly for the purposes of detection or prevention of crime or fraud.  

Who we share data with 

We do not share your data with any third parties. 

Access, update, unsubscribe or have your information deleted 

You have the right to ask for a copy of the information held by us in our records. If you would like a copy of this information, please contact us using the details below. We want to make sure that your information is accurate and up to date. You may also ask us to correct or remove any information you think is inaccurate.  

LEAPS will provide you with a copy of all information maintained about you upon written request to:  

Data Protection Champion  

LEAPS 

Old Moray House 

Holyrood Road 

Edinburgh  

EH8 8AQ 

Or by email to leaps@ed.ac.uk 

We will correct any inaccuracies in such information as soon as practicable after being notified in writing. Any user may also require that this information be removed from our records by writing, emailing or unsubscribing.  

Unsubscribing  

If you change your mind about being contacted in the future by any of these means you can opt out from further communications at any point by contacting us directly at leaps@ed.ac.uk or at the address above, alternatively unsubscribe via the unsubscribe link at the bottom of email communications you receive from us.  

Changes to the privacy policy 

We keep this privacy policy under regular review and may amend this policy from time to time. If we make any substantial changes, we will notify you by posting a prominent notice on the website. 


Parent and carer data map

LEAPS is committed to protecting your privacy and keeping you informed as to how your information is used. We will only record your personal details in the manner and for the purposes set out in this privacy notice. Data will be kept secure from unauthorised access, use or disclosure.  We will not sell, rent, trade or otherwise knowingly share or provide your personal information to any third party, except insofar as legally obliged to do so or as specified below. 

What information do we collect? 

Information we collect may include:  

  • In response to, or as part of, any contact with LEAPS via electronic means we may request your information; such as your name, school, postcode, telephone, date of birth, email address, whether you attended the LEAPS transitions course. 
  • How you use our website, unless you have opted out of cookie consent. 
  • Any other information you post, email or otherwise send to us. 

How do we use this information? 

LEAPS will process the personal data of pupils in order to deliver and improve the opportunities and services we provide in a personalised manner, to ensure each individual receives relevant information and to meet our statutory, contractual and legitimate business requirements in the most efficient and effective way. 

We do not use profiling or automated decision-making processes.  A human decision maker will always be involved before any decision is reached in relation to you. 

Information about you will only be used:  

  • If you have provided us with your consent. 
  • If processing is necessary for the performance of a contract to which the data subject is party or in order to take the steps at the request of the data subject prior to entering into a contract. 
  • If it is in the legitimate interest of LEAPS to process information about you as part of the support we offer at LEAPS. For example, in order to stay in touch with you and keep you informed of our events, news and services. 

With your consent we may: 

  • Keep you up to date via electronic, postal and telephone communications with news, events, activities, programmes, services and progress of interest to you with regards to LEAPS. 
  • Send you relevant marketing information. 

On the basis of our legitimate business interests to you we will:  

  • Analyse the information we collect so that we can administer, support, improve and develop our: websites; documentation; learning, teaching and assessment; research; room bookings; events; and to ensure continuous improvement of all of our services and demonstrate our impact. 
  • Supply you with the services and information that you request from us and to allow us to respond to your enquiry accordingly. 
  • Notify you about changes to our service and send you information that may support you. 
  • Send you surveys which we ask you to complete for research purposes. 

COOKIES and Website Privacy 

Our website is hosted by the University of Edinburgh. For more information on the use of cookies and details of how the University of Edinburgh is committed to preserving your privacy, please visit the University of Edinburgh Privacy and cookie Policy information webpages. 

HOW LONG WILL WE KEEP YOUR PERSONAL DATA?  

Whenever we collect or process your personal data, we will only keep it for as long as is necessary for the purpose for which it was collected and, in some cases, so we can comply with our legitimate and contractual obligations. 

The data you provide to us will be kept for up to 12 months so we can continue to offer you advice. At the end of that retention period, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning. 

If you would like a copy of our retention schedule for results day, please email leaps@ed.ac.uk. 

Storage and transmission of your information 

Once we have received your information, we employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction or damage. 

Transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data transmitted to the website or via email. Any transmission is at your own risk. 

Passwords and credentials 

Where we have given you (or where you have chosen) a password which enables you to access certain parts of the website or information systems and services, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. 

Information disclosure 

Authorised personnel at LEAPS will be able to access the information you provide to us. Unless required to do so by law, we will not share, sell or distribute any of the information you provide to us without your consent except to the third parties listed below in ‘who we share data with’. 

To comply with statutory requirements, we are required to share your personal information with external agencies, particularly for the purposes of detection or prevention of crime or fraud.  

Who we share data with 

Information that you share with us may be processed by the following 3rd Parties: 

We do note share your results day information with any 3rd parties. 

Access, update, unsubscribe or have your information deleted 

You have the right to ask for a copy of the information held by us in our records. If you would like a copy of this information, please contact us using the details below. We want to make sure that your information is accurate and up to date. You may also ask us to correct or remove any information you think is inaccurate.  

LEAPS will provide you with a copy of all information maintained about you upon written request to:  

Data Protection Champion  

LEAPS 

Old Moray House 

Holyrood Road 

Edinburgh  

EH8 8AQ 

Or by email to leaps@ed.ac.uk 

 

We will correct any inaccuracies in such information as soon as practicable after being notified in writing. Any user may also require that this information be removed from our records by writing, emailing or unsubscribing.  

Unsubscribing  

If you change your mind about being contacted in the future by any of these means you can opt out from further communications at any point by contacting us directly at leaps@ed.ac.uk or at the address above, alternatively unsubscribe via the unsubscribe link at the bottom of email communications you receive from us.  

Changes to the privacy policy 

We keep this privacy policy under regular review and may amend this policy from time to time. If we make any substantial changes we will notify you by posting a prominent notice on the website.


Results Day Data Map

LEAPS is committed to protecting your privacy and keeping you informed as to how your information is used. We will only record your personal details in the manner and for the purposes set out in this privacy notice. Data will be kept secure from unauthorised access, use or disclosure.  We will not sell, rent, trade or otherwise knowingly share or provide your personal information to any third party, except insofar as legally obliged to do so or as specified below. 

What information do we collect? 

Information we collect may include:  

  • In response to or as part of any contact with LEAPS via electronic means we may request your information; such as your name, school, postal address, telephone, date of birth, email address, gender, grades and subjects, university interest details, whether you are care experienced, estranged or a young carer. 
  • Your responses to surveys which we ask you to complete for research purposes. 
  • Information required for research subject participation, although this may be subject to a separate consent process or privacy notice. 
  • How you use our website, unless you have opted out of cookie consent. 
  • Any other information you post, email or otherwise send to us. 

How do we use this information? 

LEAPS will process the personal data of S5 pupils in order to deliver and improve the opportunities and services we provide in a personalised manner, to ensure each individual receives relevant information and to meet our statutory, contractual and legitimate business requirements in the most efficient and effective way. 

We do not use profiling or automated decision-making processes.  A human decision maker will always be involved before any decision is reached in relation to you. 

Information about you will only be used:  

  • If you have provided us with your consent. 
  • If processing is necessary for the performance of a contract to which the data subject is party or in order to take the steps at the request of the data subject prior to entering into a contract. 
  • If it is in the legitimate interest of LEAPS to process information about you as part of the support we offer at LEAPS. For example, in order to stay in touch with you and keep you informed of our events, news and services. 

With your consent we may: 

  • Keep you up to date via electronic, postal and telephone communications with news, events, activities, programmes, services and progress of interest to you with regards to LEAPS, and specifically related to S5 communications. 
  • Send you relevant marketing information. 
  • Include your media (quotes, films with you in, photographs of you) in our publications and share with stakeholders who may include your media in their publications. 

To meet our contractual obligations to you we will: 

  • After your interview, we will provide you with an action plan.  

On the basis of our legitimate business interests to you we will:  

  • Analyse the information we collect so that we can administer, support, improve and develop our: websites; documentation; learning, teaching and assessment; research; room bookings; events; and to ensure continuous improvement of all of our services and demonstrate our impact. 
  • Process information about you to regarding attendance at LEAPS events. After which we may send you presentations, surveys and request feedback. 
  • Supply you with the services and information that you request from us and to allow us to respond to your enquiry accordingly. 
  • Notify you about changes to our service and send you information that may support you. 
  • Send you surveys which we ask you to complete for research purposes. 

COOKIES and Website Privacy 

Our website is hosted by the University of Edinburgh. For more information on the use of cookies and details of how the University of Edinburgh is committed to preserving your privacy, please visit the University of Edinburgh Privacy and cookie Policy information webpages. 

HOW LONG WILL WE KEEP YOUR PERSONAL DATA?  

Whenever we collect or process your personal data, we will only keep it for as long as is necessary for the purpose for which it was collected and, in some cases, so we can comply with our legitimate and contractual obligations. 

The data provided by you when you sign up to our service or by your school if you are referred to our service, will be kept for up to 36 months (12 months after you leave school), to enable us to support you through S5 and S6 and into higher education.  

If we also provide you with an action plan, this will also be kept for up to 36 months (12 months after you leave school).  

If you are care experienced, we will keep your contact details for mailing purposes, until you leave school.  

If we ask for your consent to use your media (photo, video, names quotes) this could be published in print, online and may be kept indefinitely on social media outlets.  

At the end of that retention period, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning. 

If you would like a copy of our retention schedule for S5 pupils, please email leaps@ed.ac.uk 

Storage and transmission of your information 

Once we have received your information, we employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction or damage. 

Transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data transmitted to the website or via email. Any transmission is at your own risk. 

Passwords and credentials 

Where we have given you (or where you have chosen) a password which enables you to access certain parts of the website or information systems and services, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. 

Information disclosure 

Authorised personnel at LEAPS will be able to access the information you provide to us. Unless required to do so by law, we will not share, sell or distribute any of the information you provide to us without your consent except to the third parties listed below in ‘who we share data with’. 

To comply with statutory requirements, we are required to share your personal information with external agencies, particularly for the purposes of detection or prevention of crime or fraud.  

Who we share data with 

Information that you share with us may be processed by the following 3rd Parties: 

  • We will provide your completed action plan to your school via a secure data link. 

Access, update, unsubscribe or have your information deleted 

You have the right to ask for a copy of the information held by us in our records. If you would like a copy of this information, please contact us using the details below. We want to make sure that your information is accurate and up to date. You may also ask us to correct or remove any information you think is inaccurate.  

LEAPS will provide you with a copy of all information maintained about you upon written request to:  

Data Protection Champion  

LEAPS 

Old Moray House 

Holyrood Road 

Edinburgh  

EH8 8AQ 

Or by email to leaps@ed.ac.uk 

We will correct any inaccuracies in such information as soon as practicable after being notified in writing. Any user may also require that this information be removed from our records by writing, emailing or unsubscribing.  

Unsubscribing  

If you change your mind about being contacted in the future by any of these means you can opt out from further communications at any point by contacting us directly at leaps@ed.ac.uk or at the address above, alternatively unsubscribe via the unsubscribe link at the bottom of email communications you receive from us.  

Changes to the privacy policy 

We keep this privacy policy under regular review and may amend this policy from time to time. If we make any substantial changes we will notify you by posting a prominent notice on the website.


S5 Data Map

LEAPS is committed to protecting your privacy and keeping you informed as to how your information is used. We will only record your personal details in the manner and for the purposes set out in this privacy notice. Data will be kept secure from unauthorised access, use or disclosure.  We will not sell, rent, trade or otherwise knowingly share or provide your personal information to any third party, except insofar as legally obliged to do so or as specified below. 

What information do we collect? 

Information we collect may include:  

  • In response to or as part of any contact with LEAPS via electronic means we may request your information; such as your name, date of birth, SCN number, UCAS number, gender, address, postcode, email, home and mobile phone numbers, year group, school, school house, local authority, LEAPS school category, SIMD, qualifications, applications, interests, experience, if you’ve had a careers interview, additional qualifications, issues that may affect your performance, career plans, queries raised, LEAPS criteria (the first in your family to attend university, if you are making an early application, care experienced, low income family, young carer, refugee/asylum seeker), if you are a HN candidate, how many siblings you have, where you place in siblings, any additional comments/notes about you, main language in your home, household composition, whether you are estranged, if you are taking/completed LEAPS transition course and whether you had an S5 interview. 
  • Your responses to surveys which we ask you to complete for research purposes. 
  • Information required for research subject participation, although this may be subject to a separate consent process or privacy notice. 
  • How you use our website, unless you have opted out of cookie consent. 
  • Any other information you post, email or otherwise send to us. 

How do we use this information? 

LEAPS will process the personal data of S6 pupils in order to deliver and improve the opportunities and services we provide in a personalised manner, to ensure each individual receives relevant information and to meet our statutory, contractual and legitimate business requirements in the most efficient and effective way. 

We do not use profiling or automated decision-making processes.  A human decision maker will always be involved before any decision is reached in relation to you. 

Information about you will only be used:  

  • If you have provided us with your consent. 
  • If processing is necessary for the performance of a contract to which the data subject is party or in order to take the steps at the request of the data subject prior to entering into a contract. 
  • If it is in the legitimate interest of LEAPS to process information about you as part of the support we offer at LEAPS. For example, in order to stay in touch with you and keep you informed of our events, news and services. 

With your consent we may: 

  • Keep you up to date via electronic, postal and telephone communications with news, events, activities, programmes, services and progress of interest to you with regards to LEAPS, and specifically related to S6 communications. 
  • Send you relevant marketing information. 
  • Include your media (quotes, films with you in, photographs of you) in our publications and share with stakeholders who may include your media in their publications. 

To meet our contractual obligations to you we will: 

  • After your interview, we will provide you with an action plan.  
  • If you are eligible for a pre application enquiry, we will send your data to the relevant Higher Educational Institution/s.  

On the basis of our legitimate business interests to you we will:  

  • Analyse the information we collect so that we can administer, support, improve and develop our: websites; documentation; learning, teaching and assessment; research; room bookings; events; and to ensure continuous improvement of all of our services and demonstrate our impact. 
  • Process information about you to regarding attendance at LEAPS events. After which we may send you presentations, surveys and request feedback. 
  • Supply you with the services and information that you request from us and to allow us to respond to your enquiry accordingly. 
  • Notify you about changes to our service and send you information that may support you. 
  • Send you surveys which we ask you to complete for research purposes. 

COOKIES and Website Privacy 

Our website is hosted by the University of Edinburgh. For more information on the use of cookies and details of how the University of Edinburgh is committed to preserving your privacy, please visit the University of Edinburgh Privacy and cookie Policy information webpages. 

HOW LONG WILL WE KEEP YOUR PERSONAL DATA?  

Whenever we collect or process your personal data, we will only keep it for as long as is necessary for the purpose for which it was collected and, in some cases, so we can comply with our legitimate and contractual obligations. 

The data provided by you when you sign up to our service, or by your school if you are referred to our service, will be kept for 5 years following you leaving school. This will enable us to support you through school into higher education. We also use the data for statistical analysis of destinations for business justification. Your personal data when used in this way will be anonymised.  

Any pre application enquiries and action plans are stored within our LEAPSSURVEY system and will be kept for up to 24 months. LEAPSSURVEY data is archived annually and once archived pre application enquiries and action plan data will be deleted.  

If you are care experienced, we will keep your contact details for mailing purposes, until you leave school.  

If we ask for your consent to use your media (photo, video, names quotes) this could be published in print, online and may be kept indefinitely on social media outlets.  

At the end of these retention periods, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning. 

If you would like a copy of our retention schedule for S6 pupils, please email leaps@ed.ac.uk 

Storage and transmission of your information 

Once we have received your information, we employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction or damage. 

Transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data transmitted to the website or via email. Any transmission is at your own risk. 

Passwords and credentials 

Where we have given you (or where you have chosen) a password which enables you to access certain parts of the website or information systems and services, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. 

Information disclosure 

Authorised personnel at LEAPS will be able to access the information you provide to us. Unless required to do so by law, we will not share, sell or distribute any of the information you provide to us without your consent except to the third parties listed below in ‘who we share data with’. 

To comply with statutory requirements, we are required to share your personal information with external agencies, particularly for the purposes of detection or prevention of crime or fraud.  

Who we share data with 

Information that you share with us may be processed by the following 3rd Parties: 

  • We will provide your completed action plan to you and your link teacher at school. 
  • If you have been selected for a Pre-Application Enquiry, we will share your details with your chosen Higher Educational Institutions.  
  • We share your data with SDS (Skills Development Scotland) to enable us to follow your destination once you have left school.  

Access, update, unsubscribe or have your information deleted 

You have the right to ask for a copy of the information held by us in our records. If you would like a copy of this information, please contact us using the details below. We want to make sure that your information is accurate and up to date. You may also ask us to correct or remove any information you think is inaccurate.  

LEAPS will provide you with a copy of all information maintained about you upon written request to:  

Data Protection Champion  

LEAPS 

Old Moray House 

Holyrood Road 

Edinburgh  

EH8 8AQ 

Or by email to leaps@ed.ac.uk 

We will correct any inaccuracies in such information as soon as practicable after being notified in writing. Any user may also require that this information be removed from our records by writing, emailing or unsubscribing.  

Unsubscribing  

If you change your mind about being contacted in the future by any of these means you can opt out from further communications at any point by contacting us directly at leaps@ed.ac.uk or at the address above, alternatively unsubscribe via the unsubscribe link at the bottom of email communications you receive from us.  

Changes to the privacy policy 

We keep this privacy policy under regular review and may amend this policy from time to time. If we make any substantial changes we will notify you by posting a prominent notice on the website.


S6 Data Map

LEAPS is committed to protecting your privacy and keeping you informed as to how your information is used. We will only record your personal details in the manner and for the purposes set out in this privacy notice. Data will be kept secure from unauthorised access, use or disclosure.  We will not sell, rent, trade or otherwise knowingly share or provide your personal information to any third party, except insofar as legally obliged to do so or as specified below. 

What information do we collect? 

Information we collect may include:  

  • In response to, or as part of, any contact with LEAPS via electronic means we may request your information; such as your name, role, school, email, phone number, car registration, accessibility and dietary needs. 
  • Your responses to surveys which we ask you to complete for research purposes. 
  • Information required for research subject participation, although this may be subject to a separate consent process or privacy notice.  
  • How you use our website, unless you have opted out of cookie consent.  
  • Any other information you post, email or otherwise send to us. 

How do we use this information? 

LEAPS will process your personal data in order to deliver and improve the opportunities and services we provide in a personalised manner, to ensure each individual receives relevant information and to meet our statutory, contractual and legitimate business requirements in the most efficient and effective way. 

We do not use profiling or automated decision-making processes.  A human decision maker will always be involved before any decision is reached in relation to you. 

Information about you will only be used:  

  • If you have provided us with your consent.  
  • If processing is necessary for the performance of a contract to which the data subject is party or in order to take the steps at the request of the data subject prior to entering into a contract.  
  • If it is in the legitimate interest of LEAPS to process information about you.  
  • In order to stay in touch with you and keep you informed of our events, news and services.   

With your consent we may: 

  • Keep you up to date via electronic, postal and telephone communications with news, events, activities, programmes, services, funding and progress of interest to you with regards to LEAPS. 
  • Process information about you to administer your attendance at our events. After which we may send you presentations, surveys and request feedback. 

To meet our contractual obligations to you we will: 

  • Provide your pupils with appropriate LEAPS services. 
  • Provide you with copies of your pupil’s action plans. 
  • Provide you with results of your students taking our LEAPS transitions course.  

 On the basis of our legitimate business interests to you we will:  

  • Supply you with the services and information that you request from us and to allow us to respond to your enquiry accordingly. 
  • Analyse the information we collect so that we can administer, support, improve and develop our websites, documentation, teaching and research, room bookings, events and to ensure continuous improvement of all of our services. 
  • Inform you of opportunities that may be of interest to you. 
  • Notify you about changes to our services. 

COOKIES and Website Privacy 

Our website is hosted by the University of Edinburgh. For more information on the use of cookies and details of how the University of Edinburgh is committed to preserving your privacy, please visit the University of Edinburgh Privacy and cookie Policy information webpages. 

HOW LONG WILL WE KEEP YOUR PERSONAL DATA?  

Whenever we collect or process your personal data, we’ll only keep it for as long as is necessary for the purpose for which it was collected and, in some cases, so we can comply with our legitimate and contractual obligations. 

In the case of attending our teachers conference, we will keep your data for no more than 12 months, this allows us to organise the event and send you evaluation surveys post event. At the end of that retention period, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning. 

In the case of LEAPS supporting pupils in your school and you being the schools link teacher, we will keep your data only for the period where you are link teacher for contacting you. Your details will be deleted completely when you resign your position as link teacher. 

In the case of providing feedback through surveys, we will keep your data for no more than 24 months. This allows us time to process feedback to plan the next teachers conference which occurs every two years. At the end of that retention period, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning. 

Storage and transmission of your information 

Once we have received your information, we employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction or damage. 

Transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data transmitted to the website or via email. Any transmission is at your own risk. 

Information disclosure 

Authorised personnel at LEAPS will be able to access the information you provide to us. Unless required to do so by law, we will not share, sell or distribute any of the information you provide to us without your consent except to the third parties listed below in ‘who we share data with’. 

To comply with statutory requirements, we are required to share your personal information with external agencies, particularly for the purposes of detection or prevention of crime or fraud.  

Who we share data with 

Information that you share with us may be processed by the following 3rd parties, you will be informed if this applies to your data:  

  • Co-hosts of events and conferences. 

Access, update, unsubscribe or have your information deleted 

You have the right to ask for a copy of the information held by us in our records. If you would like a copy of this information, please contact us using the details below. We want to make sure that your information is accurate and up to date. You may also ask us to correct or remove any information you think is inaccurate.  

LEAPS will provide you with a copy of all information maintained about you upon written request to:  

Data Protection Champion  

LEAPS 

Old Moray House 

Holyrood Road 

Edinburgh  

EH8 8AQ 

Or by email to leaps@ed.ac.uk 

We will correct any inaccuracies in such information as soon as practicable after being notified in writing. Any user may also require that this information be removed from our records by writing, emailing or unsubscribing.  

Unsubscribing  

If you change your mind about being contacted in the future by any of these means you can opt out from further communications at any point by contacting us directly at leaps@ed.ac.uk or at the address above, alternatively unsubscribe via the unsubscribe link at the bottom of email communications you receive from us.  

Changes to the privacy policy 

We keep this privacy policy under regular review and may amend this policy from time to time. If we make any substantial changes, we will notify you by posting a prominent notice on the website. 


Teachers Data Map

LEAPS is committed to protecting your privacy and keeping you informed as to how your information is used. We will only record your personal details in the manner and for the purposes set out in this privacy notice. Data will be kept secure from unauthorised access, use or disclosure.  We will not sell, rent, trade or otherwise knowingly share or provide your personal information to any third party, except insofar as legally obliged to do so or as specified below. 

What information do we collect? 

Information we collect may include:  

  • In response to or as part of any contact with the LEAPS via electronic means we may request your information; such as your name, organisation, postal address, telephone, date of birth and email address 
  • Your responses to surveys which we ask you to complete for research purposes 
  • Information required for research subject participation, although this may be subject to a separate consent process or privacy notice  
  • How you use our website, unless you have opted out of cookie consent  
  • Any other information you post, email or otherwise send to us 

How do we use this information? 

LEAPS will process the personal data of Transitions Course students in order to deliver and improve the opportunities and services we provide in a personalised manner, to ensure each individual receives relevant information and to meet our statutory, contractual and legitimate business requirements in the most efficient and effective way. 

We do not use profiling or automated decision-making processes.  A human decision maker will always be involved before any decision is reached in relation to you. 

Information about you will only be used:  

  • If you have provided us with your consent 
  • If processing is necessary for the performance of a contract to which the data subject is party or in order to take the steps at the request of the data subject prior to entering into a contract  
  • If it is in the legitimate interest of LEAPS to process information about you as part of the support we offer at LEAPS. For example, in order to stay in touch with you and keep you informed of our events, news and services  

 With your consent we may: 

  • Keep you up to date via electronic, postal and telephone communications with news, events, activities, programmes, services and progress of interest to you with regards to LEAPS, and specifically Transitions Course communications 
  • Process information about you to regarding attendance at LEAPS events. After which we may send you presentations, surveys and request feedback 
  • Send you relevant marketing information 
  • Include your media (quotes, films with you in, photographs of you) in our publications and share with stakeholders who may include your media in their publications  

To meet our contractual obligations to you we will: 

  • Supply you with the services and information that you request from us and to allow us to respond to your enquiry accordingly 
  • Send you information that may help support you 
  • Process your coursework to ensure your work is accurately assessed 
  • Monitor and track your progress to support you 

 On the basis of our legitimate business interests to you we will:  

  • Analyse the information we collect so that we can administer, support, improve and develop our: websites; documentation; learning, teaching and assessment; research; room bookings; events; and to ensure continuous improvement of all of our services and demonstrate our impact 
  • Notify you about changes to our services 
  • Send you surveys which we ask you to complete for research purposes 

 COOKIES and Website Privacy 

Our website is hosted by the University of Edinburgh. For more information on the use of cookies and details of how the University of Edinburgh is committed to preserving your privacy, please visit the University of Edinburgh Privacy and cookie Policy information webpages. 

HOW LONG WILL WE KEEP YOUR PERSONAL DATA?  

Whenever we collect or process your personal data, we will only keep it for as long as is necessary for the purpose for which it was collected and, in some cases, so we can comply with our legitimate and contractual obligations. 

The data you provide when you sign up to our service will be kept for 12 months after you complete the Transitions Course, to enable us to support you through the course and any university or college applications you have during the course. Your data will be then be condensed into an archive which will be kept for 6 years to allow you and Higher Education Institution providers to access your results.  

If we have booked travel for you, your name will be kept for legal financial purposes for 6 years. 

If we ask for your consent to use your media (photo, video, names quotes) this could be published in print, online and may be kept indefinitely on social media outlets.  

At the end of that retention period, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning. 

If you would like a copy of our retention policy for transitions students, please email leaps@ed.ac.uk 

Storage and transmission of your information 

Once we have received your information, we employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction or damage. 

Transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data transmitted to the website or via email. Any transmission is at your own risk. 

Passwords and credentials 

Where we have given you (or where you have chosen) a password which enables you to access certain parts of the website or information systems and services, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. 

Information disclosure 

Authorised personnel at LEAPS will be able to access the information you provide to us. Unless required to do so by law, we will not share, sell or distribute any of the information you provide to us without your consent except to the third parties listed below in ‘who we share data with’. 

To comply with statutory requirements, we are required to share your personal information with external agencies, particularly for the purposes of detection or prevention of crime or fraud.  

Who we share data with 

Information that you share with us may be processed by the following 3rd Parties: 

  • Travel providers, for example ScotRail, to book tickets if you are travelling to a LEAPS event and we are funding this. 
  • Moderators/External examiners for marking and assessment of course assignments and quality assurance processes 
  • Higher Education Institutions so they can assess your suitability for an offer. 
  • Scottish Government Insight Team will receive course completion data which includes your completion data, Scottish Candidate Number and school. 
  • Skills Development Scotland to track your initial post-school destination. 

Access, update, unsubscribe or have your information deleted 

You have the right to ask for a copy of the information held by us in our records. If you would like a copy of this information, please contact us using the details below. We want to make sure that your information is accurate and up to date. You may also ask us to correct or remove any information you think is inaccurate.  

LEAPS will provide you with a copy of all information maintained about you upon written request to:  

Data Protection Champion  

LEAPS 

Old Moray House 

Holyrood Road 

Edinburgh  

EH8 8AQ 

Or by email to leaps@ed.ac.uk 

We will correct any inaccuracies in such information as soon as practicable after being notified in writing. Any user may also require that this information be removed from our records by writing, emailing or unsubscribing.  

Unsubscribing  

If you change your mind about being contacted in the future by any of these means you can opt out from further communications at any point by contacting us directly at leaps@ed.ac.uk or at the address above, alternatively unsubscribe via the unsubscribe link at the bottom of email communications you receive from us.  

Changes to the privacy policy 

We keep this privacy policy under regular review and may amend this policy from time to time. If we make any substantial changes we will notify you by posting a prominent notice on the website.


Transitions Data Map

LEAPS is committed to protecting your privacy and keeping you informed as to how your information is used. We will only record your personal details in the manner and for the purposes set out in this privacy notice. Data will be kept secure from unauthorised access, use or disclosure.  We will not sell, rent, trade or otherwise knowingly share or provide your personal information to any third party, except insofar as legally obliged to do so or as specified below. 

What information do we collect? 

Information we collect may include:  

  • In response to or as part of any contact with LEAPS via electronic means we may request your information; such as your name, place and year of study, telephone, email address, emergency contact, photograph and accessibility requirements. 
  • Your responses to surveys which we ask you to complete for research purposes 
  • Information required for research subject participation, although this may be subject to a separate consent process or privacy notice  
  • How you use our website, unless you have opted out of cookie consent  
  • Any other information you post, email or otherwise send to us 

How do we use this information? 

LEAPS will process your personal data in order to deliver and improve the opportunities and services we provide in a personalised manner, to ensure each individual receives relevant information and to meet our statutory, contractual and legitimate business requirements in the most efficient and effective way. 

We do not use profiling or automated decision-making processes.  A human decision maker will always be involved before any decision is reached in relation to you. 

Information about you will only be used:  

  • If you have provided us with your consent  
  • If processing is necessary for the performance of a contract to which the data subject is party or in order to take the steps at the request of the data subject prior to entering into a contract  
  • If it is in the legitimate interest of LEAPS to process information about you.  
  • In order to stay in touch with you and keep you informed of our events, news and services.   

With your consent we may: 

  • Keep you up to date via electronic, postal and telephone communications with news, events, activities, programmes, services, funding and progress of interest to you with regards to LEAPS. 
  • Process information about you to administer your attendance at our events. After which we may send you presentations, surveys and request feedback. 
  • Process information provided by you to facilitate any volunteer payments such as travel reimbursement.  

To meet our contractual obligations to you we will: 

  • Process contracts for volunteer placements. 
  • Track financial information for reporting and process claims for expenses. 

 On the basis of our legitimate business interests to you we will:  

  • Supply you with the services and information that you request from us and to allow us to respond to your enquiry accordingly. 
  • Analyse the information we collect so that we can administer, support, improve and develop our websites, documentation, teaching and research, room bookings, events and to ensure continuous improvement of all of our services. 
  • Inform you of opportunities that may be of interest to you. 
  • Notify you about changes to our services. 

COOKIES and Website Privacy 

Our website is hosted by the University of Edinburgh. For more information on the use of cookies and details of how the University of Edinburgh is committed to preserving your privacy, please visit the University of Edinburgh Privacy and cookie Policy information webpages. 

HOW LONG WILL WE KEEP YOUR PERSONAL DATA?  

Whenever we collect or process your personal data, we’ll only keep it for as long as is necessary for the purpose for which it was collected and, in some cases, so we can comply with our legitimate and contractual obligations. 

In the case of signing up to our ‘interested in volunteering list’ we will hold the personal data you provided us for 1 year.  We will send you a link to register with us, if you choose not to proceed and do not respond to us, your personal data will be deleted after 12 months.  

In the case of signing up to register with us, we will hold the personal data you provided with us for the duration of your voluntary work. We will continue to hold your data for a period of 2 years after you finish volunteering with LEAPS to allow the opportunity for reference requests.  

At the end of that retention period, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning. 

Storage and transmission of your information 

Once we have received your information, we employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction or damage. 

Transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data transmitted to the website or via email. Any transmission is at your own risk. 

Information disclosure 

Authorised personnel at LEAPS will be able to access the information you provide to us. Unless required to do so by law, we will not share, sell or distribute any of the information you provide to us without your consent except to the third parties listed below in ‘who we share data with’. 

To comply with statutory requirements, we are required to share your personal information with external agencies, particularly for the purposes of detection or prevention of crime or fraud.  

Who we share data with 

Information that you share with us may be processed by the following 3rd parties, you will be informed if this applies to your data:  

  • For some volunteer opportunities we will share information with other participating academic institutions that you may be attending for a LEAPS event. 
  • Our travel providers for the purposes of making travel arrangements. 
  • If you hold an international bank account, our international payments provider Santander for expense reimbursement. 
  • Co-hosts of events and conferences. 

Access, update, unsubscribe or have your information deleted 

You have the right to ask for a copy of the information held by us in our records. If you would like a copy of this information, please contact us using the details below. We want to make sure that your information is accurate and up to date. You may also ask us to correct or remove any information you think is inaccurate.  

LEAPS will provide you with a copy of all information maintained about you upon written request to:  

Data Protection Champion  

LEAPS 

Old Moray House 

Holyrood Road 

Edinburgh  

EH8 8AQ 

Or by email to leaps@ed.ac.uk 

We will correct any inaccuracies in such information as soon as practicable after being notified in writing. Any user may also require that this information be removed from our records by writing, emailing or unsubscribing.  

Unsubscribing  

If you change your mind about being contacted in the future by any of these means you can opt out from further communications at any point by contacting us directly at leaps@ed.ac.uk or at the address above, alternatively unsubscribe via the unsubscribe link at the bottom of email communications you receive from us.  

Changes to the privacy policy 

We keep this privacy policy under regular review and may amend this policy from time to time. If we make any substantial changes, we will notify you by posting a prominent notice on the website. 


Volunteer Data Map

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